Euro-Asian Astronomical Society
The International Astronomy Olympiad

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Personal data questionnaire
and the order of their presenting


All teams have to inform the Olympic Advisory Committee (OAC) and the Local Organizing Committee (LOC) about their participation not later than the deadlines.

For the XV IAO the procedure of the informing is the following:

1. Leaders of official teams of states have to present to the Olympic Advisory Committee necessary personal information about every leader, participant and observer (if any).

The list of the necessary for the OAC and LOC of the XV IAO points is:
    1. Family name(s)
    2. First name(s)
    3. Date of birth (in format: DD.MM.YYYY.)
    4. Place of birth: Province (city/town), state, country
    5. Sex (male, female)
    6. Citizenship, visits:
      6.1. Current citizenship
      6.2. Former and additional citizenships (if any), in what years
      6.3. Previous visits to Ukraine (if any),
        if more than 4 visits: note the first visit and last three visits, in what months/years
    8.(*) Passport data:
      8.1.(*) Passport no
      8.2.(*) Date of issue of the passport (in format: DD.MM.YYYY.)
      8.3.(*) Date of expiry of the passport (in format: DD.MM.YYYY.)
      Passport must be valid at list 6 months after the last day of proposed visa
      8.4.(*) Passport issued by (as written in the passport)
      8.5.(*) City/town and country of the consulate where you plan to get Ukrainian visa
      8.6.(*) Name of *.jpg file of photocopy of two main pages (double-page scan) of the passport (to be enclosed with the application)
    9. Position at the organization (student, teacher, professor, etc.) of work or study
    10. Data about the organization of work or study (school, institute, etc.):
      10.1. Full official name of the organization of work/study
      10.2. Location of the place of work (study): Town (city, village), province, state
      10.3.(*) Address (incl. zip code) of the organization of work/study
      10.4.(*) Fax, telephone Nr., e-mail of the organization of work/study
      10.5.(for students) Month, year of proposed (i.e. in future time) graduating from the school
      10.6.(for students) In what previous IAOs or APAOs participated (write years and Diploma, like: IAO-2003, 2nd Diploma)
    11. Home where the applicant lives:
      11.1. Location of the home: Town (city, village), province, state
      11.2. Permanent home address (incl. zip code)
      11.3. Home telephone Nr. (if any), e-mail (if any)
      11.4. Mobile telephone Nr. (if any)
    12. Languages:
        For leaders:
      12.1. What official language (Russian or English) he/she will use while translate text at the olympiad and during the cultural programme
      12.2. For what languages he/she may translate tasks from the language mentioned at p.12.1.
        For students:
      12.1. What official language (Russian or English) he/she prefer for the originals of texts on the rounds and during the cultural programme
      12.2. What native language he/she will use at the Olympiad's rounds
    13. Food requirements. Choose one of three diet alternatives:
      - Standard
      - Vegetarian
      - Avoid pork

    Example of the form filling
2. On arrival to the Olympiad the delegation head of each participating team should in any case (i.e. once more) hand over to the organizers a list containing all personal data on the leaders, participants and observers.

Notes how to answer the questions
    A. One have use usual case of letters: capital letters should be used only in the adequate places. TO USE ONLY CAPITAL LETTERS IS WRONG. See an example below. One may use only 26 symbols of English alphabet.
    B. Write only answers (do not copy questions).
    C. There should not be filled answers for "#." if the "#.#." question exists. For example, one has to fill "6.1." and "6.2." lines but there should be not "6." line in answers.
    D. Please, do not write "as last year" instead of actual data.
    E. Points typing as bold must be filled in any case. Points marked by "(*)" (unbold: 8, 10.3-4) are necessary only if the applicant asks the invitation for visa.
    F. Notes for actual points:
      1. To write all family names (as in passport).
      2. To write all first names (as in passport).
      8.4. Organization and city/town of issuing the passport.
      8.6. Colored photocopy of the main page of the passport, i.e. with photo, personal data and issuing data (in *.jpg format, 300 dpi resolution) should be enclosed, one should point the name of file here, better to name the file as "Pas-Family.jpg".
      12. Languages:
      12.1. Official documents of the Olympiad will be done him/her in the mentioned language.
      12.2. Leaders of the team are responsible to translate tasks from Russian or English to native languages of participants.
    G. Please, do not send large-size files and raw format files like *.bmp, *.tif, etc.
    H. Missing or uncorrect filling the point of food will lead to "standard" food.
      "Vegetarian" and "Avoid pork" diets will be served on separate tables.
      Choosing/changing diet is possible in advance only (not on arrival).
    I. If some information appears wrong and you have to change it, please, do both procedures:
      1. Write where the uncorrect data (what was written) should be replaced by correct data (write coorrect data)
      2. Resend all the list with the personal data.

Example of the form filling:
    1. Petrenko
    2. Sidor Vassiljevich
    3. 19.04.1955
    4. town Belaya Tserkov', Kiev region, Ukrainian SSR, USSR
    5. Male
    6.1. Kazakh
    6.2. USSR (1955-1992), Ukrainian (1992-1996)
    6.3. July 1960, ..., January 2000, March 2004, May 2006
    8.1. 45 N 596827
    8.2. 02.04.2004
    8.3. 02.04.2009
    8.4. GUVD 611, city Alma-Ata, Kazakhstan
    8.5. Alma-Ata, Kazakhstan
    8.6. Pas-Petrenko.jpg
    9. Associate professor
    10.1. Alma-Ata State University, Physical Faculty
    10.2. Alma-Ata, Kazakhstan
    10.3. Gagarin avenue 15, KZ-788001 Alma-Ata, Kazakhstan
    10.4. Fax: +7-333-122-34-55, Tel: +7-333-122-34-99, e-mail:
    This point only for students, in the case Mr.Petrenko is a student this line should be, for example, "June 2009"
    This point only for students, in the case Mr.Petrenko is a student this line should be, for example, "IAO-2006, Diploma of participating"
    11.1. s. Pervomajskoye, Alma-Ata region, Kazakhstan
    11.2. O.Bender street, 24-18, KZ-752340 s. Pervomajskoye, Alma-Ata region, Kazakhstan
    11.3. Tel: +7-344-452-11-90, e-mail:
    11.4. No mobile telephone
    12.1. Russian
    12.2. Kazakh, Ukrainian, Polish
    13. Standard

    Dr. Michael G. Gavrilov, Founding Chairman and Coordinator of the International Astronomy Olympiad (IAO)
    ISSP of Russ. Acad. Sci., Institute street 2, 142432 Chernogolovka, Moscow region, Russia.

    fax: + 7-(496-52)-49-701

Updated 04.06.2010.

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