| What should be submitted |
Deadlines, explanations, and links to documents
|
Pre-application.
Short report |
According to the rules, the regular (not shifted) deadline
for receiving pre-application information by the Organizing Committee is defined as 18 weeks before
the Olympiad.
Given the late announcement of the dates and venue of the IAO-2026, the deadlines were shifted.
The short report about National Olympiad and pre-application may be submitted
1-3 weeks before the application is submitted.
- Pre-application form
(Excel file with explanations how to fill; please, save the table in format not later Excel-2016.)
You may fill this form or send the requested information to organizers in arbitrary form.
- Data about National Astronomy Olympiad:
Short report (see Supplementary Instructions N 10) or info
in the pre-application form.
Submitting the report is optional.
Nevertheless, some infromation about the system of the National Olympiad will be helpful for the IAO Committee and should
be included into the pre-application file.
|
E-mails for
sending the pre-applications and reports
gavrilovissp list.ru,
gavrilovissp.ac.ru |
| Resolution |
Normally the Chairman of the Olympic Committee will issue
resolution about possibility for the country to send full (or not full) team to the IAO (i.e. solution
about the representation quota: according to # 5.2.1.
or to # 5.2.2.
of the Statutes/Regulations the team may be form).
Temporary rule for IAO-2026: any country may send full team of 6 contestants.
|
Application file.
Personal data file.
Scans of passports.
Photos |
According to the rules, the regular and late deadlines for for receiving by LOC
all the application documents, personal data and scans of passports of proposed participants, team leaders and observers
(maybe with some extra persons for reserve) are defined as 13 weeks before and 9 weeks before the Olympiad respectively.
Offently Local Organizing Committees find possibilities to shift these dates to later dates.
Some very late applications may be not accepted.
|
Regular deadline:
September 5, 2026,
shifted to:
October 19, 2026,
24h of local time (UT+5).
|
Late deadline:
October 3, 2026,
shifted to:
November 12, 2026,
24h of local time (UT+5).
|
Very late applications:
since October 4, 2026,
shifted to:
since November 13, 2026,
00h of local time (UT+5).
|
- Application form
(Excel file with explanations how to fill; please, save the table in format not later Excel-2016).
- Personal data
(Excel file with explanations how to fill; please, save the table in format not later Excel-2016).
and for every contestant, team leader, and observer:
- colored scan of passport (that must obligatory include
name(s), surname, date of birth, sex, photo, signature
and confirmation of nationality).
The resolution of the scanning should be at least 150dpi for documents of passport size and larger,
300dpi for smaller sized documents.
The image should be in format *.jpg only, and not *.pdf, not *.bmp, not *.tif, etc.
More detailed about the documents and their scans.
The Passport or ID document must mandatorily include 7 positions:
name(s),
surname,
date of birth,
sex,
photo,
signature
and confirmation of nationality corresponding to the country of the team.
If the citizenship (and so passport) of the participant does not correspond to the team,
it is necessary to provide an additional document, such as a residence permit or affiliation
to work (study).
If a student does not have a passport or a national ID that meets all the requirements,
two or several documents may be submitted, a combination of which includes the mentioned
7 positions, while each document must be official and contain the name(s) and surname.
Pay attention for the quality of the Passport or ID images and personal photos.
-- Just coloured scan of the passport is necessary.
-- As an exception very good image made using photocamera is allowed.
Herewith, sufficient sharpness and contrast should be achieved, and documents when photographing
should be strictly perpendicular to the line of sight).
-- Scans of 150 dpi (that required for documents of passport size and larger) means that
the image of two pages of passport (176x125 mm) should have approximately 1040x740 pixels.
A smaller number of image pixels does not meet the requirements.
-- Scans of 300 dpi (that required for documents sized less than a passport) means that,
for example, the image of credit card size document (85,6x54 mm) should have approximately
1010x640 pixels.
A smaller number of image pixels does not meet the requirements.
-- The images should not have an empty space around the document itself and should be
properly oriented (not tilted or lying sideways).
-- The images should not contain extraneous things (pressing objects or fingers, for example).
-- The required size of images should be original (i.e. not be obtained by increasing
the number of pixels by editing fewer pixels images).
In very exceptional cases, some documents confirming photo and/or signature of the student may
be issued as school certificates (more detailed information).
In very exceptional cases, some documents may be issued as school certificates or confirming documents.
These must be documents on the letter-head of the school indicating the issue number, issue date (not
earlier than 15 weeks before the opening of the Olympiad), expiration date (not earlier than the closing
date of the Olympiad) (specify "for use at the XXX IAO only" can be used together with or instead of the
expiration date), signed by the school principal.
The school stamp must be affixed both to the photo of participant and to the signature of the principal.
(Example.)
But in this case, it is necessary to submit scans of personal documents (with the same mentioned above 7
positions) of the principal.
- colored photo of the face.
It is assumed that the photos will approximately meet the standard of ICAO with the sharp image of the face itself at least 360x240 pixels.
The image should be in format *.jpg only, and not *.pdf, not *.bmp, not *.tif, etc.
More detailed about the photos.
The photos must more or less comply with the ICAO requirements (with the exception
of the items "too far away" and "portrait style" in the instructions published above).
To avoid the most common mistakes, pay attention to:
-- The size of the sharp image of the face itself must be at least 360x240 pixels (for example,
this means that for a photo, in which the face occupies 40% of the image in height,
the total height of the photo must be at least 900 pixels).
-- The face is in focus and not blurred.
-- A plain light-coloured background.
-- No watermark or any additional design.
-- Not taken from passport or any other document.
-- The required size of image should be original (i.e. not be obtained by increasing
the number of pixels by editing fewer pixels image).
|
| E-mails for
sending applications with the personal data and passport scans.
Please, use all three e-mails. |
Translation of
rules, regulations,
and instructions |
An integral part of the application, which, however, can be sent a little later, is
the translation of the necessary rules, regulations and instructions for participants and jury members from English (and in some
cases, as an alternative, also from Russian) into the national language.
These translations may be sent:
|
2 weeks later
than
the regular application.
|
1 week later
than
the late application.
|
1 week later than
the very late application
but before November 29.
|
-
A part of Instructions
for a team leader who translates round problems.
Green text in the document have to be translated into native languages of participants
(please, save the original Word format and save in version not later Word-2016).
- Rules and Regulations for a participant of the Olympiad
that have to be translated into native languages of participants
(please, save the original Word format and save in version not later Word-2016).
All paragraphs of the text, including the technical ones, are the subject for translation.
Blue highlighted words are quotes, that have to be transferred
to the translated text unchanged in original English words.
|
E-mails for
sending necessary translations of the rules, regulations, and insructions.
gavrilovissplist.ru,
gavrilovissp.ac.ru |
| Fees payment |
Online participating teams have to pay
participation fees by bank transfer:
|
Regular deadline:
November 20, 2026.
|
Late deadline:
November 27, 2026.
|
Very late payment:
Not provided.
|
| On-site participating teams can pay for their
accommodation fees also by bank transfer by the mentioned above
deadlines or in cash upon arrival.
Please contact LOC for more information about the bank transfer.
If you have any problems with the date or the payment methods, please also contact LOC.
|
| Cheking necessary connections |
Online participating teams have to to establish
necessary connections between the teams' technical assistants and Organizing Committee, testing
the equipment and procedures.
It has to be done on December 1–4, 2026.
|
| Arrival and departure information |
Information about the arrival and departure of the on-site
participating teams should be sent by arriving teams as soon as possible.
Late information may lead to impossibility to pick up in time the arriving teams.
|
|
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