Euro-Asian Astronomical Society

VI International Astronomy Olympiad
Personal data questionnaire
and the order of their presenting

E-letters to OC of the Olympiad

The Supplementary
Instructions N 7

Personal data questionnaire and the order of their presenting
in Russian
All teams have to inform the Olympic Coordinating Council (OCC) and the Local Organizing Committee (LOC) about their participation not later than the dates determined by the Acting Statutes/Regulations on the International Astronomy Olympiad.

For the VI IAO (Crimea, 26.09.-03.10.2001.) the procedure of the informing is the following:

1. Leaders of official teams of states have to present to the OCC necessary personal information about every leader, participant and observer (if any) not later than 9 weeks before the beginning of the Olympiad. For teams of regions, cities, towns and unofficial teams these data should be presented not later than 3 weeks before the beginning of the Olympiad.

The list of the necessary for the OCC and LOC of VI IAO points is:
    1. Family name(s)
    2. First name(s)
    3. Date of birth (in format: DD.MM.YYYY.)
    4. Place of birth: Province (city/town), state, country
    5. Sex (male, female)
    6. Citizenship (current)
    7. Former and additional citizenships (if any), in what years
    8.(*) Passport data:
      8.1.(*) Passport no
      8.2.(*) Date of issue of the passport (in format: DD.MM.YYYY.)
      8.3.(*) Date of expity of the passport (in format: DD.MM.YYYY.)
      8.4.(*) Passport issued by
      8.5.(*) City/town of the consulate where you plan to get Ukrainian visa
    9. Position at the organization (student, teacher, professor, etc.) of work or study
    10. Data about the organization of work or study (school, institute, etc.):
      10.1. Name of the organization of work/study
      10.2. Location of the place of work (study): Town (city, village), province, state
      10.3.(*) Address (incl. zip code) of the organization of work/study
      10.4.(*) Fax, telephone Nr., e-mail of the organization of work/study
    11. Home where the applicant lives:
      11.1. Location of the home: Town (city, village), province, state
      11.2.(*) Permanent home address (incl. zip code)
      11.3.(*) Home telephone Nr. (if any), e-mail (if any)
      11.4.(*) Mobile telephone Nr. (if any)
    12. Languages:
        For leaders:
      12.1. What official language (Russian or English) he/she will use while translate text at the olympiad and during the cultural programme
      12.2. For what languages he/she may translate tasks from the language mentioned at p.12.1.
        For students:
      12.1. What official language (Russian or English) he/she prefer for the originals of texts on the rounds and during the cultural programme
      12.2. What native language he/she will use at the Olympiad's rounds

    Example of the form filling
    The questionnaire in Russian
2. On arrival to the Olympiad the delegation head of each participating team should in any case (i.e. once more) hand over to the organizers a list containing all personal data on the leaders, participants and observers.

Notes how to answer the questions
    A. One have use usual case of letters: capital letters should be used only in the adequate places. TO USE ONLY CAPITAL LETTERS IS WRONG. See an example. One may use only 26 symbols of English alphabet and 33 symbols of Russian one.
    B. Write only answers (do not copy questions).
    C. Please, do not write "as last year" instead of concrete figures.
    D. Points marked by "(*)" (8, 10.3-4, 11.2-4) are necessary only if the applicant asks the invitation for entrance Ukrainian territory or for Ukrainian visa (since the territory of Republic of Crimea is under Ukrainian jurisdiction). Other points (typing as bold) must be filled in any case.
    E. Notes for concrete points:
      1. To write all family names (as in passport).
      2. To write all first names (as in passport).
      8.4. Organization and city/town of issuing the passport.
      8.5. This point is not necessary for the most of states.
      12. Languages:
      12.1. Official documents of the Olympiad will be done him/her in the mentioned language.
      12.2. Leaders of the team are responsible to translate tasks from Russian or English to native languages of participants.

    F. Please, send the form via e-mail in direct text format (i.e. do not use enclosed files). [The text have to be read by telnet.]

    List of these notes in Russian
Example of the form filling:
    1. Petrenko
    2. Sidor Vassiljevich
    3. 19.04.1955
    4. town Belaya Tserkov', Kiev region, Ukrainian SSR, USSR
    5. Male
    6. Kazakh
    7. USSR (1955-1990), Ukrainian (1990-1994)
    8.1. 42 N 122563
    8.2. 20.04.1999
    8.3. 20.04.2004
    8.4. GUVD 611, city Alma-Ata, Kazakhstan
    8.5. Alma-Ata, Kazakhstan
    9. Associate professor
    10.1. Alma-Ata State University, Physical Faculty
    10.2. Alma-Ata, Kazakhstan
    10.3. Gagarin avenue 15, KZ-788001 Alma-Ata, Kazakhstan
    10.4. Fax: +7-333-122-34-55, Tel: +7-333-122-34-99, e-mail:
    11.1. s. Pervomajskoye, Alma-Ata region, Kazakhstan
    11.2. O.Bender street, 24-18, KZ-752340 s. Pervomajskoye, Alma-Ata region, Kazakhstan
    11.3. Tel: +7-344-452-11-90, e-mail:
    11.4. No mobile telephone
    12.1. Russian
    12.2. Kazakh, Ukrainian, Polish

    Example of the form filling in Russian

Those who are interested to get further information about are welcome to contact the Olympic Coordinating Council in English or Russian. Also the Olympic Coordinating Council will be glad to receive your proposals.

    Dr. Michael G. Gavrilov, Chairman of the Coordinating Council
    of the International Astronomy Olympiad,
    ISSP of Russ. Acad. Sci., Institute avenue 15, 142432 Chernogolovka, Moscow region, Russia.

    fax: +7-(096-52)-49-701

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