Euro-Asian Astronomical Society

The International Astronomy Olympiad

Personal data questionnaire
and the order of their presenting

E-letters to OC of the Olympiad

The Supplementary
Instructions N 7

information in Russian language
Supplementary Instructions N 7 in Russian


All teams have to inform the Olympic Coordinating Council (OCC) and the Local Organizing Committee (LOC) about their participation not later than the dates determined by the Acting Statutes/Regulations on the International Astronomy Olympiad, send applications and pre-applications in time.

The procedures are the following:
  • Pre-application. Short reports.
      As an obligatory preparing for the application a short report of National Olympiad of the current year has to be presented by the applicating team (see the necessary actual points of the report, its form and examples in the Supplementary Instructions N 10). The report with texts of all problems used during all-national stages (including ones during the possible preparing camps) of the National Olympiad should be done in one of the official languages of the Olympiad (Russian or English). The final minutes (protocols written in Latin or Cyrillic) of the Olympiad (evaluating of solutions of the students participated in the last stage of the Olympiad) should be included as well.
      For the countries, starting their activity at the International Astronomy Olympiad (see the Supplementary Instructions N 3), the requirements for the short report are not strong.
      According to the IAO-regulations the report to be presented 5 weeks before the application. Pre-application is desirable together with the short report.
      So the deadline for receiving the short reports of Nationals Olympiads of the current year (with a set of all problems used on the National Olympiads) is defined as 13 plus 5 = 18 weeks before the Olympiad.
  • Resolution.
      Not later than in five weeks after receiving the report (as usual - earlier) the Chairman of the Olympic Advisory Committee will issue resolution about possibility for the country to send full (or not full) team to the IAO (i.e. solution about the representation quota: according to # 5.2.1. or to # 5.2.2. of the Statutes/Regulations the team may be form).
      In cases the decision for some team is not clear the Chairman organizes discussion in the Olympic Advisory Committee for the common issue.
  • Applications. Personal data for visas.
    • The regular deadline for receiving by LOC all application documents and personal data (see example for IAO-2011) of proposed contestants and team leaders (maybe with some extra persons as spare participants) for asking valid for country-host Consulates invitations (i.e. invitations for visas) 13 weeks before the Olympiad.
    • Special cases deadline. In some special cases 4 weeks delays are possible. In this cases teams have to send the application documents and personal data (see example for IAO-2011) of participants and leaders for asking valid for country-host Consulates invitations i.e. invitations for visas) later than 9 weeks before the Olympiad. Financial requirements may be different for these cases

Those who are interested to get further information about the Olympiad are welcome to contact the Olympic Coordinating Council in English or Russian. Also the Olympic Coordinating Council will be glad to receive your proposals.

    Dr. Michael G. Gavrilov, Founding Chairman of the International Astronomy Olympiad,
    ISSP of Russ. Acad. Sci., Institute street 2, 142432 Chernogolovka, Moscow region, Russia.

    fax: + 7 - (496-52)-28-160

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