Instructions N 7
All teams have to inform the Olympic Coordinating Council (OCC) and the
Local Organizing Committee (LOC) about their participation not later than
the dates determined by the Acting
Statutes/Regulations on the International Astronomy Olympiad, send
applications and pre-applications in time.
The procedures are the following:
- Pre-application. Short reports.
As an obligatory preparing for the application a short report
of National Olympiad of the current year has to be presented by
the applicating team (see the necessary actual points of the report,
its form and examples in the
Supplementary Instructions N 10).
The report with texts of all problems used during all-national stages
(including ones during the possible preparing camps) of the National
Olympiad should be done in one of the official languages of the
Olympiad (Russian or English).
The final minutes (protocols written in Latin or Cyrillic)
of the Olympiad (evaluating of solutions of the students participated
in the last stage of the Olympiad) should be included as well.
For the countries, starting their activity at the International
Astronomy Olympiad (see the
Supplementary Instructions N 3),
the requirements for the short report are not strong.
According to the IAO-regulations the report to be presented
5 weeks before the application.
Pre-application is desirable together with the short report.
So the deadline for receiving the short reports of Nationals
Olympiads of the current year (with a set of all problems used on the
National Olympiads) is defined as 13 plus 5 = 18 weeks before the Olympiad.
Not later than in five weeks after receiving the report (as usual -
the Chairman of the Olympic Advisory Committee will issue resolution
about possibility for the country to send full (or not full) team to the
IAO (i.e. solution about the representation quota: according to
or to # 5.2.2.
of the Statutes/Regulations the team may be form).
In cases the decision for some team is not clear the Chairman organizes
discussion in the Olympic Advisory Committee for the common issue.
- Applications. Personal data for visas.
- The regular deadline for receiving by LOC
all application documents and personal data (see example for IAO-2011) of proposed
contestants and team leaders (maybe with some extra persons as spare
participants) for asking valid for country-host Consulates invitations
(i.e. invitations for visas) 13 weeks before the Olympiad.
- Special cases deadline. In some special cases 4 weeks delays
are possible. In this cases teams have to send the application
documents and personal data (see example
for IAO-2011) of participants and leaders for asking valid for
country-host Consulates invitations i.e. invitations for visas)
later than 9 weeks before the Olympiad. Financial requirements may
be different for these cases
Those who are interested to get further information about the
Olympiad are welcome to contact
the Olympic Coordinating Council in English or Russian. Also
the Olympic Coordinating
Council will be glad to
receive your proposals.
Dr. Michael G. Gavrilov,
Founding Chairman of the International Astronomy Olympiad,
ISSP of Russ. Acad. Sci., Institute street 2, 142432 Chernogolovka, Moscow region, Russia.
fax: + 7 - (496-52)-28-160