All teams have to inform the Olympic Advisory Committee (OAC) and the
Local Organizing Committee (LOC) about their participation not later than
the dates determined by the Acting
Statutes/Regulations on the International Astronomy Olympiad.
For the XI IAO
the procedure of the informing is the following:
1. Leaders of official teams of states have to present to
the Olympic Advisory Committee necessary personal information about every
leader, participant and observer (if any) in advance (desirable not later
than July, 16, 2006, obligatory - not later than July 31, 2006).
You see that there is more lines in the questionnaire and the deadlines
of its presenting is much earlier than last years. This is a requirement
by the Government of India for security clearance of foreign visitors
to any conference, symposium or allied event.
All these data should be presenting in the mentioned dates
regardless of necessity or unnecessity of official invitations to
India or visas.
The list of the necessary for the OAC and LOC of XI IAO
points is:
1. Family name(s) [full name expanding initials as in Passport]
2. First name(s) [full name expanding initials as in Passport]
3. Date of birth (in format: DD.MM.YYYY.)
4. Place of birth: Province (city/town), state, country
5. Sex (male, female)
6. Citizenship:
6.1. Current citizenship
6.2. Former and additional citizenships (if any), in what years
7. The relatives data:
7.1. Full name of spouse
7.2. Full father's name
7.3. Full mother's name
7.4. Citizenship of spouse
7.5. Father's citizenship
7.6. Mother's citizenship
8. Passport data:
8.1. Passport no
8.2. Date of issue of the passport (in format: DD.MM.YYYY.)
8.3. Date of expiry of the passport (in format: DD.MM.YYYY.)
8.4. Passport issued by [place of issue]
8.5. City/town of the Indian diplomatic mission (embassy, consulate)
where you will apply for the visa
8.6. Previous visits to India, if any
8.7. The period of proposed visit to India for the XI IAO
9. Position at the organization (student, teacher, professor, etc.) of work or study
10. Data about the organization of work or study (school, institute, etc.):
10.1. Name of the organization of work/study
10.2. Location of the place of work (study): Town (city, village), province, state
10.3. Address (incl. zip code) of the organization of work/study
10.4. Fax, telephone Nr., e-mail of the organization of work/study
10.5. (for students) Month, year of proposed (i.e. in future time) graduating from the school
10.6. (for students) In what previous IAOs or APAOs participated (write years and degree of Diploma)
11. Home where the applicant lives:
11.1. Location of the home: Town (city, village), province, state
11.2. Full permanent home address (incl. zip code)
12. Languages:
12.1. What official language (Russian or English) he/she
will use while translate text at the olympiad and during the cultural
programme
12.2. For what languages he/she may translate tasks from
the language mentioned at p.12.1.
12.1. What official language (Russian or English) he/she
prefer for the originals of texts on the rounds and during the cultural
programme
12.2. What native language he/she will use at the Olympiad's
rounds
13. How to write the name:
13.1. How to write the name in the minutes and Diploma
13.2. How to write the name in the badge (it should be not more than 18 symbols including spacers)
Example of the form filling
2. On arrival to the Olympiad the delegation head of each
participating team should in any case (i.e. once more) hand over to
the organizers a list containing all personal data on the leaders,
participants and observers.
Notes how to answer the questions
A. One have use usual case of letters: capital letters should
be used only in the adequate places. TO USE ONLY CAPITAL LETTERS
IS WRONG. See an example. One may use only 26
symbols of English alphabet.
B. Write only answers (do not copy questions).
C. There should not be filled answers for "#." if the "#.#." question exists.
For example, one has to fill "6.1." and "6.2." lines but there should be not "6." line in answers.
D. Please, do not write "as last year" instead of actual data.
E. This year (for India) all points must be filled in any case.
F. Notes for actual points:
1. To write all family names (as in passport).
2. To write all first names (as in passport).
8.4. Organization and city/town of issuing the passport.
8.5. This point is necessary this year for all cases.
12. Languages:
12.1. Official documents of the Olympiad will be done
him/her in the mentioned language.
12.2. Leaders of the team are responsible to translate
tasks from Russian or English to native languages of participants.
H. If some information appears wrong and you have to change it,
please, do both procedures:
1. Write where the uncorrect data (what was written) should be replaced
by correct data (write coorrect data)
2. Resend all the list with the personal data.
Example of the form filling:
1. Petrenko
2. Aleksandr Vassiljevich
3. 25.05.1958
4. town Belaya Tserkov', Kiev region, Ukrainian SSR, USSR
5. Male
6.1. Kazakh
6.2. USSR (1955-1990), Ukrainian (1990-1994)
7.1. Petrenko Gulnara Abdurakhmanovna
7.2. Petrenko Vassilij Fedorovich
7.3. Kuzmenko Anna Ivanovna
7.4. Kazakh
7.5. Ukrainian
7.6. Ukrainian
8.1. 45 N 596827
8.2. 02.04.2004
8.3. 02.04.2009
8.4. GUVD 611, city Alma-Ata, Kazakhstan
8.5. Alma-Ata, Kazakhstan
8.6. July 1999
8.7. 09-20.11.2006.
9. Associate professor
10.1. Alma-Ata State University, Physical Faculty
10.2. Alma-Ata, Kazakhstan
10.3. Gagarin avenue 15, KZ-788001 Alma-Ata, Kazakhstan
10.4. Fax: +7-333-122-34-55, Tel: +7-333-122-34-99, e-mail: petrenko@phys.almaata.kz
10.5.
This point only for students, in the case Mr.Petrenko
is a student this line should be, for example, "June 2008"
10.6. This point only for students, in the case Mr.Petrenko
is a student this line should be, for example, "IAO-2004: 3rd Diploma", "IAO-2005: Diploma of participating"
11.1. s. Pervomajskoye, Alma-Ata region, Kazakhstan
11.2. O.Bender street, 24-18, KZ-752340 s. Pervomajskoye, Alma-Ata region, Kazakhstan
12.1. Russian
12.2. Kazakh, Ukrainian, Polish
13.1. Alexandre Petrenko
13.2. Alex Petrenko
For the XI IAO the form cannot be filled in Russian
Those who are interested to get further information about are welcome
to contact the Olympic Advisory
Committee in English or Russian. Also
the Olympic Coordinating
Council will be glad to
receive your proposals.
Dr. Michael G. Gavrilov, Chairman of the Coordinating Council
of the International Astronomy Olympiad,
ISSP of Russ. Acad. Sci., Institute avenue 15, 142432 Chernogolovka, Moscow region, Russia.
URL: http://www.issp.ac.ru/iao/2006/
e-mail: gavrilov@issp.ac.ru
fax: +7-(496-52)-49-701
